Rules & Regulations

1. Requirements

Members are required to:

a) Be a permanent Canadian resident.

b) Carry a business registration number if required by law to do so.

c) Pay the City of Stratford Trader’s Fee and a membership fee to the Association which must reach the Treasurer by September 30th to renew for the following season, otherwise membership is considered to be expired, and the artist is required to re-apply and be re-juried to return.

d) Personally show your own original work, as accepted in the jury process, or, on occasion, designate a family member or another Association member in your absence.

e) Lodge complaints in written form to the executive and act upon the executive’s decision. Such complaints should be signed and dated.

f) Attend and be completely setup to show at least 10 full days (10:00 a.m. – 5:00 p.m.) throughout the season or be required to re-apply and be re-juried to return.

g) Check in with any Executive member each of the ten official showing days so she/he can initial your Attendance Membership Card in the morning by 10:00 am after your display is fully set up and initial the same card after 5:00 pm before you tear down your display.

h) Demonstrate, if possible, your medium at your display, otherwise be prepared to explain your technique.

i) Applicants and members are allowed to show in up to two categories, space allowing, both categories must be juried, and pay two category membership fees.

j) Each year by March 1st, all artists must supply a minimum of three jpeg images of their work with a short text explanation of this work to the Social Media Executive. These three images and text will be used throughout the season on AITP social media sites. Failure to provide the three images by March 1st of each year will result in attendance at AITP not being counted for the ten-day minimum until the three images are received and the social media team has time to enter in such platforms.

2. Activities Not Permitted:

a) Keeping pets or any companion animal at the site of Art in the Park. The site of Art in the Park is defined as the west curb of Front St to the east curb of North St., the south curb of Lakeside Dr. to the North wall of the condominium Complex. The only exception to this rule is service animals while working.

b) Advertising at your display for other shops or galleries (discreet ads for other shows are acceptable).

c) Using park benches, picnic tables or trees for your exhibit.

d) Using canopies or shelters (shade umbrellas are permitted).

e) Demeaning the work of other exhibitors to the public or other members.

f) Displaying “sale” or “end of season” special signs at their exhibit.

3. Work Not Allowed:

a) Work deemed unacceptable to the City of Stratford.

b) Work that originates from commercial patterns or kits.

c) Clothing.

d) Ceramics from commercial molds.

e) Needlework. (Fiber Art permitted)

f) Photographic work not individually photographed by the exhibiting artist.

4. Reproductions:

Reproductions of an artist’s own original work may be shown with the following limits:

a) The number of reproductions must not exceed 15% of the total number of original works on display at any time during the showing day.  For example, if an artist has 20 original works on display, 3 commercial reproductions may be shown, bringing the number of pieces on display to 23.

b) All reproductions must be signed and numbered.

c) Photographers must make prints from their original negatives, positives or digital images.  All photographs must be signed and numbered by the artist in a limited edition, not to exceed 250.

d) Art cards may be shown if the artist also shows at least 10 original works.

5. Display Areas:

a) An individual display area is chosen on a first-come, first-choice basis.

b) Each exhibitor must confine their own area to a reasonable size and must respect space of other exhibitors as well as ensure that the traffic flow is not interrupted.

c) Saving spaces for members who have not arrived is forbidden.

6. Accident, Damage, Liability:

a) Damage to display items caused either by accident or weather is the responsibility of the member.

b) Liability insurance is carried by the Association to cover accidents to the public caused by an exhibitor who is complying with the rules, or by their exhibit.

7. Unloading, Setting Up, Tear Down, Loading and Parking; (as per the direction of the City of Stratford):

Unloading, loading and parking regulations are strictly enforced by the Association, as well as by city police.  Compliance is mandatory.  Non-compliance has the potential to jeopardize the entire Association’s permission from the City of Stratford to show in the park.

In no-parking areas:

Unload and load with flashers on, as quickly as possible.
Set up your display after your vehicle is legally parked and tear down before bringing in your vehicle.
Parking or unloading in the condominium lot is prohibited.
Driving or parking on the grass is prohibited.

8. Rules, Enforcing, Making:

Rules have been made partly by the Association and partly by the City of Stratford. The Executive enforces the rules on behalf of the Association and reserves the right to:

a) Limit the number of exhibitor members due to available space.

b) Limit the number of artists in craft categories to 10% of the total membership (i.e. 60 members = 6 wood, 6 jewelry). The category for fine arts is not limited.

c) Suspend membership, with forfeiture of fees paid, for a member who, after two written warnings, continues to disobey these rules.

d) Any proposed changes to the Rules and Regulations and overall Structure of Art in the Park need to be presented in writing with a signature to the executive no less than 30 days prior to the AGM.

e) Executive members wishing to resign their position should give 30 days written notice prior to the AGM.

9. Annual General Meeting:

a) All members showing on the day of the Annual General Meeting are required to attend the meeting or they will be required to re-apply and be re-juried to return.

b) Proxy votes at the Annual General Meeting are not allowed.

c) Subjects raised at the Annual General Meeting, and not noted on the Agenda, will be discussed and voted on by the members present at the Annual General Meeting.

If you need any clarification to these rules and regulations please contact one of the executive members.

2023 Executive

President Pro-Tem: Richard Beaty

Vice-President: Richard Beaty

Treasurer: Susan Llewelyn

Secretary: Judy Palmer

Advertising Contact: Bev Hewitt

Social Media Contact:

Website Contact: Christopher Cape